Using The Task's Work Sessions Index Window
Task and Subtask records can be linked to an unlimited number of Work Session records.
The Task's
Work Sessions Index Window is used to display all the Work Session records linked to a
particular Task or Subtask record.
The window provides a lot of hyperlinked database operations, and
many of them are going to need you to single click on a Work Session record, to select it, before
you
click their hyperlink.
Doing this tells the window exactly which Work Session record you need the
database operation performed on.
Many of the database operations performed by this window have been written about in their own help pages
found in the Work Sessions section, so their content is not going to be repeated in this web page.
Opening A Task's Work Sessions Index Window
The Task's Work Sessions Index Window can only be opened by a different window that's already working
with a Task record, such as the Tasks Index Window, or the Task Window.
If you're using an
"Index" type window that's displaying a list of Task records, you'll need to locate and then select the
Task record whose Work Sessions you want displayed, in that window.
This image shows a Task record that was searched for and then single clicked on to select it.
That
task is linked to 6 Work Session records.
If you click the Display Work Sessions hyperlink, those Work Session records will be displayed in a
new
Task's Work Sessions Index Window, like the one shown in the image below.
If you want to perform
database operations on one of those Work Session record's you'll need to locate that record first
and
then single click on it to select it.
In this image the Work Session 1 record has been selected.
The Task's Work Sessions Index Window Can Display Work
Session Records That Were Created For The Window's Parent Task, Or Any Of That Task's Related Subtasks
A Task record can have an unlimited number of Subtask's and Subtask layers (Subtask's that own other
subtasks and so on) linked to it.
Any of those subtasks, in any layer level, can be linked to one or
more Work Session records.
For example, the Task record below is linked to a large number of Subtask and
Work Session records, and very few of those Work Sessions were created directly by this Task.
Most of
them were created by one of its Subtask records.
But, this Task is still one of the "owners" of all
those Work Session records.
When those Work Session records are created, they'll record and display the ID number of the Task
record
that created them.
But, the software will link them to that parent task, and all of its parent tasks.
This is done so that every Task record in a chain of task records, is aware of every child record
(Subtask, Work Session, Note, or Data File Link) in the lower levels of its section of the Task
Chain.
So, it's possible for you to ask a Task record (that's linked to subtask records) to display its list
of
Work Sessions, and see a Work Session record in that list, whose Task ID number is different from
the
Task record the window is working with.
An example of this is shown in the first Work Session record in
the list below.
The record's Task ID value, is not the same as the window's Parent Task ID value.
Restoring Deleted Work Session Records
This window can delete the selected Work Session record by clicking the Delete Selected Work
Session hyperlink.
The selected Work Session and all of it's child records (Note and Data File Link
records) will be deleted too.
It's very simple to restore a deleted Work Session using this window.
Start by clicking on the Restore Deleted Sessions hyperlink.
The Task's Work Sessions Index Window will display a list of the Work Session records that are
deleted.
Search for and single click on the record you want to undelete.
Then click the Restore Selected Sessions
hyperlink.
A Task Selection Dialog Box will pop up and it'll be displaying a list of Task records that you can
link
the Work Session record to.
You'll need to search, or visually scan this list for the parent task record you want.
Then do any of the
following steps to link it to the deleted Work Session.
The first option, is the easiest.
- Locate the Task record and double click on it to link it.
- Locate the Task record and single click on it, and then, click the Use Selected Record hyperlink at
the bottom of the dialog box.
- Type, or paste in, the complete ID number of the parent Task record and then press the Enter key on
your keyboard.
After you do any of the above steps, the dialog box closes, the system restores the deleted record
and
all of its deleted child records and then displays the restored record to you in the Task's Work
Sessions Index Window.
Printing Selected Work Session Record Entry Cards
The list of Work Session records being displayed in the window, can be printed, by selecting the
record
entry cards you want printed and then clicking on the Print Selected Sessions hyperlink.
Clicking this
hyperlink displays a Printer Selection dialog box.
Pick your printer and then click the OK button.
Each
record entry card will be printed as its displayed on screen and the printer will fit as many cards
as
it can onto each page.
About The Accumulated Work Time Panel
The Accumulated Work Time Panel found on the right hand side of the window displays the total amount
of
time worked by all of the Work Session records being displayed in the window.
In the image below the window is displaying the total time worked for the 203 records being
displayed.
When you do something that changes the number of records being displayed, such as performing a
keyword
search, then the Accumulated Work Time Panel will recalculate its values.
The image below shows a search
of the above records that resulted in just 6 records being matched.
As you can see, the Accumulated Work
Time Panel adjusted its setting for just these 6 records.