Using The Note's Data File Links Index Window
The Note's Data File Links Index Window is used to manage a list of all the Data File Link records
that
belong to a specific Note record.
The window's primary function is to make it fast and easy to locate a specific Data File record,
select
it, and then perform database operations on it.
Displaying The Window
Before you can display the Note's Data File Links Index Window you need to be in a window that's working
with a Note record,
such as the Note Window, the Notes Index Window, or any of the "Notes Index Windows" parent records such
as Ideas, Tasks, and Work Sessions use to display their lists of notes. The reason you need to be in one
of these windows, is so you can select which Note record's computer file links, you want displayed in a
Note's Data File Links Index window.
On the left hand side of these windows is the Display Data File Links hyperlink.
When you click that hyperlink, then you'll see a new Note's Data File Links Index Window displayed
and
it'll be displaying
all of that Note record's Data File Link records.
This image shows a Notes Index Window with a Note record selected, and the Display Data File
Link
hyperlink outlined.
When that hyperlink is clicked the selected Note record's Data File Link records will be displayed
in an
Note's Data File Links Index Window.
Searching The Window's Records
At the bottom of the Note's Data File Links window's list of records is a Search panel that's used to
locate sets of Data File Link records.
All you need to do to find matching records is enter search words into the panel and then click the
Search hyperlink.
After the Search hyperlink is clicked the window will display all the records that contained the
search
words somewhere in the record's fields.
Each record will highlight in light purple, the location where the search words were found.
Loading And Displaying The Linked File's Contents
To load and display the linked file's contents just double click anywhere on the file's record entry
in
the list.
The file's contents are going to be loaded and displayed by the software that your computer uses to
work
with that kind of computer file.
Or, you can open any linked file (image file or not) by double clicking on the Image Preview Panel,
or
by clicking on
the Open|Run|Play- Selected Data File hyperlink.
This image shows the Window's Photo Viewer software displaying the linked file's contents, for
the
Data File Link record shown above.
Editing The Selected Data File Link Record
There will be times when you want to edit the contents, especially the description, of a Data File
Link
record and doing this is simple.
First, single click on the record entry whose Data File Link record you want to edit.
Then click on
the
Edit Selected Data File Record hyperlink on the left hand side of the window.
The Data File Link Window will open and the record will be displayed inside of it. Make any changes
you
want to the record's fields.
When you're done, and if you want to, you can click on the Return To Window That Opened This One
hyperlink to go back to the window you
just came from.
Displaying Data File Records That Are Related To The Selected Record
Data File Link records can have multiple parent records, and those parent records can be linked to
unlimited numbers of computer files. There will be times when you want to see all of the Data File
Link records that belong to one of the
selected record's parents and to do this
all you have to do is click the appropriate hyperlink in the Display Related Data File Links section
of the "Index" Window.
For example, the selected Data File Link record in the list below belongs directly to a Note record.
That
Note record is directly linked to
a Note record, that's directly linked to a Task record. To see a list of all of that Task record's
linked computer files, just click on
the Task's Data Files Links hyperlink.
The window will now display those records.
To go back to the window's original set of records just
click
on the Reset hyperlink in the Search Panel.