It's easy to search for Note records and/or content inside of a note using just a keyword search,
where the search words can be anything about what you're looking for.
To search for a Note record you open any of the 'Notes Index' windows, enter keywords into the
window's Search panel, and then click on the Search hyperlink.
The easiest window to use for a note search is the Notes Index window and you open it by clicking on
the Notes Index hyperlink found at the top of almost every window in the software. This window
displays all of the Note records in a project.
If you're working with an Idea, Task, Subtask, or Work Session record that has notes, then click the
Display Notes hyperlink in that window and you'll see a Notes Index Window displayed, but this
window will only be showing the notes linked to that parent record.
Once you're in a 'Notes Index' window of some type all you need to do next is type your search words
into the window's Search Panel.
Your search words can be anything you think will be found anywhere inside the note record and/or the
note's contents.
Even a single character search will find what you're looking for, as long as that character is
anywhere inside that record.
After you click the Search hyperlink. the search will scan all the displayed records to see which
ones contain your search words anywhere inside
the record.
When the search is finished, the window displays the matching records.
Now if you double click anywhere on a record entry in that window, a Notes Window opens up, and it'll
be displaying the note that entry is linked to.
You'll also be at the first
section in the note where your keywords were found.
If you look at the Search panel in this image, you'll see that your search words were inserted into
this panel as well.
When you're inside a Notes Window, you use its Search panel to do keywords exactly the same way as
just described.
You'll often find that when you're looking for any kind of record, or some content inside a note,
you'll only
have vague fragments of memory of the thing you're looking for.
For example, if you were looking for the note in this image, all you might remember about it is
the
following.
- There were pictures of bears and some other kinds of animals in the note.
- I think the note was written sometime in February of 2022.
- Was it written on a Thursday, or a Friday? I can't remember.
- Was there some deer in there too?
This is not a problem, because you can easily perform consecutive searches, and rapidly locate the
record(s)
you're looking for.
Each new search, searches the records previously matched, by using a new set of keywords, extracted
from your
memories.
Eventually you reach a point where the list of matching records is so small, that it's easy to
locate the record(s) you're looking for with a visual scan.
The best way to do consecutive searches is to start with the most unique keywords first, in each
search that
you do. Doing this reduces the number of searches you'll have to do, to usually two at the most.